Many people still have a stigma against companies that have “gone virtual.” Some people still cannot grasp the idea of a virtual office. In fact, when you do decide to close your office to go virtual, many people will think that your business closed its doors. But don’t let that stop you. It is fast becoming the best way to run a company considering all the tools you have at your fingertips to run your company virtually and the money you can save on office space.
If you are thinking of taking your company virtual either partially or 100% virtual, you are not alone. More and more companies are deciding to take the plunge and enjoying the savings it gives as well the employee job satisfaction it affords. And with it, you have a whole new group of potential employees around the world.
Hire from Anywhere in the World
If you decide to keep the same employees when you go virtual, that is great. If you need to hire more employees down the road, you now have the option of getting the best employees. You no longer have to hire people that live in your area. Now the world is your hiring ground.
Co-Working Spaces Where Virtual Employees Meet
When you have to have meetings with your employees or customers, it is wise to rent out an office space or, better yet, go to one of the new co-working offices that are popping up all over the country. Co-working offices are where people who work from the home meet. These spaces offer a professional office, conference rooms, computers, coffee, and all of the amenities. If you are starved for a little face to face interaction, co-working offices are great for this, too.
Meetings Using Zoom
With Zoom becoming a popular and easy way to host a meeting, you can meet with your employees wherever they are. There are even apps like Fireflies.ai that will take notes of your meeting so that you can go back and re-read the bullet points and even send the notes to the other attendees.
Cloud-Based Software for Collaboration and Employee Management
With the many tools available these days to make sure that all your employees are on the same page, and working on their projects, it’s easier than ever to manage a virtual workforce. Some examples are Microsoft Teams, Basecamp, and Time Doctor are all great ways to manage your virtual employees.
Connect All Your Employees with a VoIP Phone System
Virtual companies are switching to VoIP in droves and there are great reasons why. With a VoIP hosted PBX system, all your employees are connected to the same phone system almost as if they are in the same building. In addition, the tools that VoIP phone systems bring like: call queues, smartphone apps, call transfers, music on hold, call recording, and call reporting to name a few, the best way to manage a virtual workforce is with a cloud-based VoIP phone system like Press8 Telecom. It is easy to use and runs over the internet, so all your employees can be linked via one phone system.